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TEXAS 4-H ROUNDUP
Texas 4-H Roundup is held annually in College Station on the campus of Texas A&M University. Texas 4-H Roundup is a qualifying event for youth between the ages of 14 and 18 that have successful placed in a qualifying spot at the district level. County and district Roundup's are open to all ages of 4-H members from 9 to 18.
Texas 4-H Roundup includes approximately 40 different contest that test 4-H members on life skills in such attributes are decision making, public speaking, organization, and working with others. These contests include such things as Fashion Show, Food Show, an assortment of judging contests, and educational presentations.
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RESULTS AND WINNERS PHOTOS FROM ROUNDUP
2008 WINNER PHOTO GALLERIES
SCHOLARSHIP GALLERIES |
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CONTEST GALLERIES |
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SALUTE TO EXCELLENCE BANQUET |
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HISTORY
Texas 4-H Roundup is a 62 year event of Texas AgriLife Extension Service and the Texas 4-H and Youth Development Program. Roundup provides an opportunity for 4-H members from across the state to venture to the campus of Texas A&M University to demonstration their knowledge and skills they have acquired through their 4-H project work.
Detailed History
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DATES
Texas 4-H Roundup will be held starting on Tuesday, June 9, 2009, beginning at 7:00 a.m. and ending at 10:00 a.m. on Friday, June 12, 2009.
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SCHEDULE
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2009 Tentative Schedule - Check back Spring 2009 |
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LOCATION
The 2009 Texas 4-H Roundup will be held in College Station, TX on the campus of Texas A&M University. See schedule for location of all events.
The main headquarters and central event location will be at the Memorial Student Center and Rudder Theater, NOT REED ARENA.
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GUIDES/FORMS/HANDOUTS
GUIDES |
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2009 Texas 4-H Roundup Guide: The 2008 Roundup Guide provides all general rules and requirements for a 4-H member to participate in the event. |
ROUNDUP FACT SHEETS |
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FACT SHEET:
Role of County Extension Agent in Roundup Registration |
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FACT SHEET: DELEGATE EXPECTATIONS |
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FACT SHEET: CHAPERONE/Adult EXPECTATIONS |
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FACT SHEET: DRESS CODE PHILOSOPHY |
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FACT SHEET: DANCE CODE PHILOSOPHY |
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FACT SHEET: Texas A&M University Guidelines for Residence Halls |
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FACT SHEET: Safety and Security Requirements for Texas A&M University Residence Halls |
FORMS/APPLICATIONS |
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2009 LEADERSHIP EXPERIENCE SCHOLARSHIP |
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WAIVER, INDEMNIFICATION, AND MEDICAL TREATMENT AUTHORIZATION (2pgs) - DO NOT MAIL IN - TAKE WITH YOU TO ROUNDUP |
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CODE OF CONDUCT - DO NOT MAIL IN - TAKE WITH YOU TO ROUNDUP |
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CONSEQUENCES FORM - DO NOT MAIL IN - TAKE WITH YOU TO ROUNDUP |
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ROUNDUP REGISTRATION WORKSHEET |
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YOUTH MEDIA CONTACT SECTION NOW ON 4HCONNECT FOR ROUNDUP |
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ELIGIBLE PARTICIPANTS
Texas 4-H Roundup is not an open participation event for all youth and adults. It is open to those youth who have qualified at the district level in Roundup contests and advanced for competition to the state level, 4-H members that are being awarded a Texas 4-H Youth Development Foundation Opportunity Scholarship, and 4-H members serving on a state level leadership group, such as Texas 4-H Council, Tech Team, Fashion Board, etc.
Adults that are invited to participate are parents, guests of contestants, volunteer leaders/coaches, and county Extension agents. Regardless of being a youth or an adult, ALL participants are required to pay a registration fee.
YOUTH CONTESTANTS: All contestants must have passed their 14th, but not their 19th birthday, before August 31, 2008. Contestants must have been born during the period beginning September 1, 1989 and ending August 31, 1994. All contestants in a contest (except for Computer) must have competed at the district level and placed in a placing that allows them to advance to Texas 4-H Roundup. ALL contest participants and scholars are required to pay the full registration for Texas 4-H Roundup.
All contestants registered will be verified and certified at the county, district, and state levels prior to being accepted for participation into Texas 4-H Roundup. When certifying contestants, all information entered into the registration program will be reviewed, including age, prior participation, etc.
4-H SCHOLARS: 4-H members that have been selected to receive a Texas 4-H Scholarship are required to register for Texas 4-H Roundup prior to Roundup for orientation and scholarship assembly. Those 4-H scholars not registered will not be awarded a scholarship.
Parents and family members are also required to pay the registration fee.
LEADERSHIP TEAM MEMBERS: Members of Clothing Board, Technology Team, and Food and Nutrition Project Team who have been assigned a particular task at Texas 4-H Roundup are allowed to register and attend Texas 4-H Roundup.
TEXAS 4-H COUNCIL MEMBERS: All members of the Texas 4-H Council are required to register for full-time participation (all nights lodging, Monday thru Friday, and necessary meals).
ADULTS: Parents, leaders, and coaches of eligible participants are allowed to register for Texas 4-H Roundup. All adults who plan on attending any part of a contest (i.e. coach of the livestock judging team just coming in for the contest) are required to register. This is a requirement of the event application and insurance. Parents, leaders, and coaches can either register as a full-time attendee or a day attendee, and may do so on 4-H CONNECT or on-site at Roundup Headquarters.
COUNTY EXTENSION AGENTS: County Extension agents planning to attend Texas 4-H Roundup are required to register for the event. Registration for all county Extension agents must be completed through 4-H CONNECT.
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CHAPERONE RATIO
All youth attending Texas 4-H Roundup must be accompanied by a chaperone in a ratio of 1 adult to 8 youth. All chaperone ratios must adhere to gender (i.e. if you send 4 males and 4 females, then you need 1 male chaperone and 1 female chaperone).
All youth will be required to declare who will serve as their primary chaperone during the registration process on 4-H CONNECT. Youth registration not having an adult chaperone will not be accepted.
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REGISTRATION FOR TEXAS 4-H ROUNDUP
Cost:
To Be Announced in the Spring of 2009.
All contestants and scholarship recipients must pre-register for full-time registration using 4-H CONNECT. Adults that wish to have on-campus housing and/or meals must also pre-register via 4-H CONNECT during the registration period below. On-site registration will only be available for day registrations. No housing, meals, and/or workshops will be sold on-site .
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REGISTRATION PERIOD ON 4-H CONNECT
| April 20 - May 11, 2009 |
Regular Registration Period |
| May 12 - May 22, 2009 |
Late Registration Period ($50.00 late fee) and registration change period ($15.00 change fee) |
| May 23 - May 29, 2009 |
Family, Medical, Emergency change period ($25.00 change fee per registration). |
The following is a list of expenses that are covered in the registration fee:
• Name tag and registration packet
• Printing of programs and other materials
• Awards (certificates, medals, cash awards)
• Facility rental
• Recreation events
• Insurance (youth participants)
• Computer user fees
• Contract student labor
• Management Fees
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REGISTRATION LOCATION, TIMES, AND PROCESS
Packet pick-up is allowed by individuals or as a county group. If a county Extension agent, or county delegation coordinator, is planning on picking up the entire county's registration, it is his/her responsibility to designate a location and time to meet and distribute materials. The Roundup registration staff will not be responsible for redistributing registration packets once they have been signed for.
Packet pick-up for Roundup 2008 will be held in Room 292 of the Memorial Student Center.
At this location, registered participants will pick up their registration packet. Parents, siblings, grandparents, and other relatives/friends that are attending for only one day, can register on-site at the on-site/information desk located in front of Room 292.
Registration will be open during the following times:
Times to be posted in Spring of 2009!
Participants arriving on Wednesday or Thursday will have to go to Commons Housing Office after picking up their registration packet to receive dorm assignments and keys. (Those staying in hotels are responsible for their own travel to check in and check out.)
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REGISTRATION PAYMENT
All payments for Texas 4-H Roundup must be received in the Texas 4-H Youth Development Foundation Office by Friday, May 22, 2009. Registrations not having been paid by the close of May 29, 2009 are subject to cancellation.
To prevent the possibility of cancellation, everyone is encouraged to use the credit card or e-check payment option on 4-H CONNECT. If a COUNTY/CLUB is mailing a payment, it must be mailed to:
Texas 4-H Foundation
c/o 2008 Texas 4-H Roundup
P.O. Box 11020
College Station, TX 77842-1020
Payments must include a receipt stub from 4-H CONNECT registration confirmation. Absolutely NO PERSONAL CHECKS will be accepted. If any are, they will be returned and your registration may be cancelled.
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PICKING UP YOUR REGISTRATION PACKET
All participants (youth, volunteers, leaders, parents, county Extension agents, guests, faculty) are required to provide the necessary forms listed below in order to receive their Texas 4-H Roundup Registration Packet. This is a matter of risk management and must be followed.
ADULTS
(Parents/Leaders/Volunteers and County Extension Agents) are required to complete and turn in the following prior to receiving their registration packet. |
To Texas 4-H Roundup Staff: |
• 1 copy Waiver, Indemnification and Medical Treatment Authorization Form |
To County Extension Agent or designated county delegation coordinator: |
• 1 copy Waiver, Indemnification and Medical Treatment Authorization Form |
YOUTH (Including Scholars)
Each youth participating in Texas 4-H Roundup is required to complete and turn in the following prior to receiving their registration packet: |
To Texas 4-H Roundup Staff: |
• 1 copy Waiver, Indemnification and Medical Treatment Authorization Form
• 1 copy Commitment to Excellence and Code of Conduct
• 1 copy Consequences of Misbehavior |
To County Extension Agent or designated county delegation coordinator: |
• 1 copy Waiver, Indemnification and Medical Treatment Authorization Form
• 1 copy Commitment to Excellence and Code of Conduct
• 1 copy Consequences of Misbehavior |
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MEDICAL CARE
Limited, secondary medical/accident care insurance covering non-existing conditions/illnesses is provided for registered Roundup youth participants at two (2) local hospitals: St. Joseph's and College Station Medical Center; and one (1) medical clinic: Care Plus Medical Center. All emergencies MUST be reported to the Roundup Headquarters in order to ensure proper processing of insurance coverage.
Procedures for filing a medical claim (these must be adhered to exactly or the claim will not be paid).
• All questions must be answered in full for the claim to be processed.
• The insured (parent or guardian, if minor) must complete the insured's section in full.
• Completion of all sections.
• Attach itemized bills showing: (a) name of patient, (b) diagnosed condition, (c) date of treatment, (d) nature of treatment, and (e) charge per treatment. Make a copy of everything before you put your packet in the mail.
• It is the responsibility of the insured (parent or guardian, if minor) to send in the Claim Form to the Texas 4-H Office. The organizational certification section must be completed and certified by an official of the sponsor organization.
• Must be received IN the Texas 4-H Office by June 30, 2009. Send all completed forms, itemized medical bills, etc., to:
Toby Lepley
Texas 4-H Office - Roundup
7607 Eastmark Drive, Suite 101
College Station, TX 77840
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LODGING
Youth and adults that wish to stay in 4-H arranged housing will be housed on the campus of Texas A&M University in the South Side Dorm area. Guidelines for Roundup arranged housing are:
• Youth will be housed with youth, and adults will be housed with adults. Youth members will not be housed with parent/guardian. NO EXCEPTIONS!!
• Housing will be done by gender then by district, then county.
• Genders will be housed in either separate dorms or, at least, separate floors within the dorms. (Texas 4-H and Texas A&M University Residence Life reserves the right to house participants to be efficient for both the event and facilities.)
• Participants can request roommates; however, they must be from the same county and district. Requests will be filled as best as possible.
• No participant in Roundup housing is allowed to change rooms without notifying and requesting the change with Roundup housing officials.
• Participants will be required to provide all bed linens, pillows, bath towels, and personal items.
• Roundup participants will receive their registration packet (nametag, program, meal tickets) at Roundup Headquarters at MSC 292, but will be required to go to Housing Headquarters located in the Commons of the Southside Dorm complex to receive housing assignment, access card, and room key after Tuesday.
• Monday night housing is being provided as a convenience in 2008 for 4-H members having a Tuesday morning contest. All 4-H members planning on Monday night arrival must have their own chaperone because Texas 4-H Roundup does not officially begin until 7:00 a.m. on Tuesday, June 10, 2008.
Check-in to the dorms is not allowed until 3:00 p.m. on Monday, June 9, 2008. This includes EVERYONE - Texas 4-H Council, scholars, contestants, etc.
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MEALS
Meals will be available for all Roundup participants through the Texas A&M University Dining Services. All meals will be served in the Memorial Student Center Cafeteria located on the 1 st floor.
Meals will be purchased in packages that can be used for both meals and snacks sales at Dining Service facilities.
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TEXAS 4-H ROUNDUP T-SHIRTS
Show your Texas 4-H pride with the purchase of the official Texas 4-H Roundup shirt. Shirts are available for PRESALE ONLY through Texas 4-H Roundup registration. Additional t-shirts may be purchased for family members or 4-H clubs through Roundup registration via 4-H CONNECT.
T-shirts will be distributed at Roundup Registration. No Roundup t-shirts will be available for sale during Texas 4-H Roundup.
Wear your shirts on Thursday of Roundup.
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BUS SERVICE
No bus service will be available for 2009.
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PARKING
Youth participants are NOT allowed to drive to Texas 4-H Roundup.
Parking passes must be purchased on-line through 4-H CONNECT. Parking passes will be mailed to each adult ordering one prior to Texas 4-H Roundup. No parking passes will be available for sale at Roundup. Permits should be displayed on dashboard while parked on campus.
Parking on the campus for Texas 4-H Roundup will be for the lots around MSC Arena, the Southside Parking Garage, surface lot at the corner of Bizzell and Lewis Street (dorm area), and the surface parking lot located directly across the street from the Kleberg Animal Science Building. Each adult planning on attending Texas 4-H Roundup may purchase a parking pass that will allow parking in any of the above mentioned lots.
Parking in any other lot than those designated on the Texas 4-H Roundup Parking Permit may result in a ticket being issued by the Texas A&M University Police Department. The Texas 4-H and Youth Development Program and Texas 4-H Roundup will not be responsible for any parking violations, nor will assist you in their dismissal.
Parking with a 4-H permit will NOT allow parking in the University Center Garage (MSC/Rudder Tower). You may use the University Center Garage at a fee of up to $15.00 per day.
 2009 Texas 4-H Roundup Parking Map
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EDUCATIONAL WORKSHOPS
Texas 4-H Roundup will once again provide the opportunity for adults and senior 4-H members (must be in same age range as contestants) to participate in educational workshops during Roundup. These workshops are designed to be senior 4-H member project enhancement experiences that may only be achievable on a state-wide level. The workshops can be attended by both senior aged contestants and non-contestants (4-H members coming to Roundup just for the workshops). Any senior 4-H member attending as a workshop participant is expected to sign up for at least one workshop per day and attend that workshop.
Workshop participation is limited and is done at a first-come, first-serve basis. Workshops for 2009 will be announced in the Spring of 2009.
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FASHION SHOW ENTRY MATERIALS
All Fashion Show and Fabric and Fashion Design Contest materials must be mailed to Mrs. Angela McCorkle, Extension Assistant, Family and Development Resource Management, 2251 TAMU, College Station, TX 77843-2251. All entries must be received (NOT POSTMARKED) by May 6, 2009. Entries received at any other address or after the deadline will not be accepted.
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VOLUNTEER LEADERS' ASSOCIATION OF TEXAS SALES BOOTH
Have you seen the latest? Come check it out at the Volunteer Leaders' Association of Texas Sales Booth at Texas 4-H Roundup! So, make plans now to buy all of those judges' gifts, awards, and special gifts. Affordable items will be available for purchase, and look for some new and exciting items, including scrapbook materials and jewelry!
Proceeds from the booth support collegiate level 4-H scholarships and volunteer training opportunities. The booth will be located on the first floor of Rudder Theater.
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VOLUNTEER LEADERS' ASSOCIATION OF TEXAS ANNUAL MEETING
The Volunteer Leaders' Association of Texas will have their annual meeting in Rooms 230/231 of the Memorial Student Center. Please refer to the Roundup Program for confirmation of time and location.
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DISTRICT MEETING
There will be no district meetings at 2009 Texas 4-H Roundup. If individuals are needing assistance or direction, please contact, or come to, Roundup Headquarters in Room 292 of the MSC.
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NOISE MAKERS IN RUDDER THEATER AND AUDITORIUM
The Rudder Theater Complex will only allow Spirit Towels and Bandanas to be brought into Rudder Theater and Auditorium. ABSOLUTELY NO BALLONS, FLAGS, PANS/POTS/BUCKETS, SIGNS, OR OTHER MATERIALS WILL BE ACCEPTED.
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OPPORTUNITY FOR 4-H MEMBERS TO SING NATIONAL ANTHEM
Texas 4-H Roundup will showcase three 4-H members or groups of 4-H members each day for the singing of the National Anthem during the General Assemblies. Information for the applicant is below.
GUIDELINES:
- Entries may be submitted on an individual basis or as a group.
- Groups cannot be made up of more than four (4) members. Three individuals/teams will be selected to perform - one at each assembly held on Tuesday, Wednesday, and Thursday.
- Video tapes, along with contact information, must be received by May 1, 2009 (NOT POSTMARKED) to Mrs. Courtney Dodd, Extension Program Specialist in College Station. Individuals/teams will be announced by May 8, 2009.
- Open to all 4-H members regardless of age (9-19).
- 4-H member does not have to be a contest participant of Texas 4-H Roundup.
- Video must be of the individual or group (up to four 4-H members) actually singing the National Anthem.
- Videotape must be submitted on a DVD or flash drive. DVD or flash drive will NOT be returned. VHS tapes will not be accepted.
- Singing must be in a capella style (no music).
- If selected to sing during Texas 4-H Roundup, performance will be done a capella.
- Videos will be evaluated by a panel of judges with music experience.
- If selected to sing and not a Roundup participant, singer(s) will have Roundup registration paid for, but will be responsible for any/all meals, transportation, and lodging. Only senior aged members are allowed to stay in University housing.
- Roundup staff will be selecting the nights that the individuals/groups will be performing.
The following information must be included with the video for official consideration:
- Name(s) of participant(s)
- Age(s) of participant(s)
- Name of primary contact* (participant, team leader, parent/guardian or adult leader)
- Address of primary contact
- City/State/Zip of primary contact
- Phone number of primary contact
- E-mail of primary contact
- County Name
- District Number
- Assemblies person/group are available to perform (Tuesday, Wednesday, and/or Thursday)
*All correspondence will be sent to the primary contact!
Mail Entries To:
Mrs. Courtney Dodd
Extension Program Specialist - 4-H
2008 National Anthem Contest
Texas 4-H and Youth Development Program
7607 Eastmark Drive, Suite 101
College Station, TX 77840
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THANK YOU NOTES
All Texas 4-H Roundup contestants are required to bring thank you notes with them for their contest and general Roundup sponsors. All thank you notes will be turned in prior to their competition. All thank you notes should be thanking the donor(s) for their continued support of the contest, Texas 4-H Roundup, and the Texas 4-H and Youth Development Program.
Thank you notes should be reviewed by a parent or adult leader prior to placing them in the envelope. All thank you notes will be returned back to the Texas 4-H and Youth Development Office and mailed after Roundup to the donors. Thank you notes can be written on any form of stationary the contestant wishes. All notes must be in a DONOR-ADDRESSED, stamped and unsealed envelope.
2009 Texas 4-H Roundup Donor List (to be posted in mid-May, 2009)
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COMMUNITY SERVICE PROJECTS
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LEADERSHIP EXPERIENCE SCHOLARSHIPS
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CONTEST INFORMATION/RESOURCE/RESULTS
Below are each of the contest held during Texas 4-H Roundup. Select the contest if you would like to learn more about a contest, the date, and/or resources for the contest.
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Page last updated:
September 15, 2008
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